Seasonal Events Assistant

Job Title: Seasonal Events/Rentals Assistant

Category: Part-time; non-exempt

Salary: $10-$15/hour – commensurate with experience

Reports to: Events/Rentals Coordinator; to apply, email mail resume and cover letter to Caroline cbear@gormanfarm.org. 

Be a part of the magic, making memories for the special celebrations at Gorman Heritage Farm!  The Event Assistant supports the Event Coordinator in setup and execution of private and public events held at Gorman Heritage Farm.  Enjoy a flexible schedule, with the opportunity to help during the week and/or the weekends!  This position requires a dedicated individual who will take direction from and work alongside the Event Coordinator to ensure that all venue areas are ready upon arrival and remains onsite throughout the event to ensure client expectations are being met.  

You can expect to have fun and be treated with respect the minute you start, through to the end.  Most of all, you can expect to work hard and make a difference at our non-profit, educational working farm by helping our clients and their guests make memories to last a lifetime! 

Events include but are not limited to: Birthday Parties, Weddings, Corporate Outings, Family Reunions, Graduation Parties; Gorman Heritage Farm Fundraising events: Fall Fun Days, Sunflower Festival and Row by Row Farm Dinner

Schedule:  Seasonal: May – October

Hours: Vary, up to 20 hours per week when events occur.   Flexible schedule required.  Many events require evening and weekend support; must be available to work until 11 PM on event days.  

Job Duties:

  • Meet with Event Coordinator prior to event to review preparation, timeline and floorplans
  • Assist Event Coordinator with set-up prior to event start time; Ensure all required set-ups  

reflect floorplans 

  • Work as a liaison between client and other Gorman Heritage Farm staff during the setup, 

preparation, and throughout the event.

  • Greet event client upon arrival and conduct periodic check-in’s to ensure all expectations are 

being met

  • Troubleshoot as needed throughout event
  • Event wrap-up with client at the conclusion of each event; assist with teardown and exiting 
  • Complete final walk-through to ensure all client items are removed and venue is left as it was 

found upon arrival

  • Teardown as needed to ensure the Gorman Heritage Farm is prepared for next-day 

operations

  • Bonfire: start and maintain bonfire, providing a safe experience for guests (when requested)
  • Other duties as assigned

Qualifications: 

  • Previous experience working events desired (but not required)
  • Strong customer service, time management and problem-solving skills needed
  • Ability to multitask in a timely manner with attention to detail.
  • Willingness to work outdoors under different weather conditions for extended periods of 

time.

  • Strong customer service, time management and problem-solving skills needed
  • Must be a team player, ready to help whenever and wherever needed

Physical Requirements: 

  • Ability to stand/and or walk up to 6+ hours during a shift. 
  • Must be able to lift/exert up to 50 pounds of force occasionally, and/or up to 20 pounds of 

force frequently, and/or up to 10 pounds of force constantly.

  • Successfully pass a comprehensive background check

Gorman Heritage Farm is an EEO/ADA Employer.